How To Write A Formal Letter In English Class 10?

 How To Write A Formal Letter In English Class 10?

 How To Write A Formal Letter In English Class 10?

A formal letter must be written in a formal style and language. It’s a means to get people to take your words more seriously.

A formal letter should be written well and free of grammar or spelling errors. It should also be clear and concise to ensure the recipient understands it.

  • Always begin with the address of the sender.
  • Then, it is then followed by the day.
  • The address of the receiver follows. …
  • The topic of the letters is significant. …
  • The salutation could consist of Dear Sir/Ma’am. …
  • A letter’s body may be composed of three paragraphs.

Definition Of A Formal Letter

Formal or Business Letters or Professional Letters are written in a specific and strict format. Formal letters are generally more formal than informal or friendly letters. Formal letters are written for many reasons, like,

  • to share your concerns to voice your concerns in a professional setting
  • Make sure you share official information across your workspace
  • To place an order for goods, apply for employment, etc.
  • To the editor of a publication that addresses issues faced by different communities of people from different regions, etc.

Structure Of A Formal Letter

To compose formal letters, it is necessary to be aware of the letter’s purpose. When formal correspondence is concerned, the format of the letter is different based on the kind of letter. There are certain guidelines to follow to write a formal correspondence. Every sentence must be properly thought-out and laid out in a manner to ensure that your message wishes to convey is precise and easy to read.

Types Of Formal Letters

There are various kinds of formal letters, as described in the previous article, and they may be described in the following headings:

  • Business Letters
  • Letters of Application
  • Letters to Newspapers

Business Letters

Letters to business clients should be short and clear, straight to the point. There should be no room for any type of story in an official letter. However, before you begin writing your business letter, there are some items to be aware of.

  • Use everyday, simple language to communicate your message clearly rather than overly dramatic and exaggerated language.
  • Avoid using jargon often employed in business when writing an official letter.
  • Beware of abbreviations as much as possible.
  • The address methods differ in accordance with the kind of letter and the addressee.
  • The precise and clear descriptions of the products required with the expected quality and quantity should be included carefully when you compose a letter to purchase items.
  • When responding to a commercial letter, mention the date on the letter you’re responding to and the reference numbers (if there are any).

Letters of business or formal letters can comprise letters from employers to employees, and vice versa, letters to order and to replace items, letters of grave issue to an employee with a superior rank, complaints letters, and so on.

Letters Of ApplicationPexels Zen Chung 5538348

Letters of application typically are letters that apply for a job. After you have written your letter of application, ensure that you look at the following:

  • Always begin with a brief introduction, stating if the applicant is responding to an online or newspaper advertisement.
  • Provide the date of birth of the applicant, as well as his education and experience. The applicant.
  • Give the employer an honest statement of the applicant’s seriousness in being a part of the team within the particular company.
  • Also, provide references to ensure that employers can get an idea of what kind of person you’d be.

Letters of Application should adhere to the formal format of business letters.

Letters To Newspapers

Always send these letters to “The Editor’. Then, end the letter with “Yours faithfully.” These letters address concerns and must be addressed to the highest authorities. The letters must be authentic and professional. The newspaper will not publish anonymous letters. Therefore, ensure you’re writing the letter to support an organization and correctly include your address and name.

Writing A Formal Letter – Parts Of A Formal Letter

When you write a formal letter, Always be courteous and aware of your tone regardless of the letter’s topic. For writing formal correspondence, there are a few things to remember.

  1. Always begin with the address of the sender.
  2. Then, it is then followed by the day.
  3. The address of the receiver follows. The receiver may represent the company or the person who represents the firm.
  4. The topic in the correspondence is extremely crucial. It should be a clear statement of the reason for the letter. It should be written in one line.
  5. The salutation could include Dear Sir/Ma’am. If it’s a person you know, it is possible to refer to them by their name. For example, ‘Dear Shrinath.’
  6. In the body, the letters may be composed in three paragraphs.
  • Your first sentence should aim to introduce yourself and state the reason for the letter.
  • The second paragraph must provide all information regarding the subject.
  • The third paragraph is an ending in which you outline your expectations about the subject.
  1. For closing the letter, you could use an appropriate closing such as “Yours truly” or “Yours sincere’, etc.
  2. In contrast to informal letters, your signature should contain the name of your signature (in the form of a block letter) and a designation beneath your signature.

Formal Letter Writing Samples

Formatted Letter Example 1: Letter To The Editor Requesting The Books You Want To Sell In Your Shop


Read More Book Store

24, Crosby Lane

Bangalore 600045

20th August 2019

The Manager

Zack Publishing House

Mumbai 400012

Subject: The requirement for new books for the store

Dear Sir,

I have received the books you sent me last week. The books arrived in a perfect state and were received on time. Thanks to the outstanding service provided, I’d be interested in purchasing additional books, which would make a wonderful addition to my vast selection of books in my shop. Below are the books that I’d like to purchase:

Title of the Book


No. of Copies

Wuthering Heights

Emily Bronte


Treasure Island

R L Stevenson


A Brief History of Time

Stephen Hawking


Surely You’re Joking, Mr. Feynman!

Richard Feynman


I would be very grateful to receive copies of the books stated by VPP as soon as possible at the address you provided.

Thank you for your time.

Yours loyally,



Manager, Read More Book Store

Formal Letter Sample 2. A letter To An Editor Regarding An Unrepaired Road


25, SS Street

Cheran Nagar

Coimbatore 641023

8th September 2019

The Editor

The Hindu


The subject: The road is being repaired in Cheran Nagar


I’d like to inform you that people living within and surrounding Cheran Nagar have been facing issues in getting back and forth due to the poor state of the roads. We have made a complaint to the Municipality; however, there has been no reaction.

Since our efforts to contact their office have not had a result, we think maybe a mention in the media would be of huge aid. Since the start of December, the roads of Cheran Nagar have been almost impervious. The frequent rains severely break the road’s surface. On the darkest night, it can be extremely dangerous for vehicles to go in this manner. Furthermore, piles of road metal along each side of the roadway leave little room between them. This situation hampered the people living in that area for many several weeks.

The situation is getting worse. Numerous accidents have been that have occurred due to this situation. I would like you to draw attention to the severity of the issue in your paper so that the road can be repaired properly without delay.

Thanking You






In English 10 class, what are the most important parts of a formal letter?

The vital parts of a proper letter in English class 10 are equivalent to any conventional letter: the salutation, body, and closing, as well as the address of the recipient and the date. Nonetheless, it’s critical to focus on the organization and style expected for English class 10, which might incorporate explicit prerequisites for edge size, text dimension and style, and line dividing.

In English class 10, how do I select a topic for a formal letter?

In English 10 class, you must choose a topic for a formal letter that is relevant, interesting, and allows you to demonstrate your writing skills. Among other types of formal letters, you might be asked to write a letter of complaint, a letter of application, a letter of recommendation, or an apology.

In English class 10, how should the body of a formal letter be structured?

In English class 10, the body of a formal letter should be well-organized and written clearly. It ought to incorporate a presentation that makes sense of the motivation behind the letter, a center segment that gives the subtleties or supporting data, and an end that sums up the central matters and recommends any essential subsequent stages. It’s critical to utilize fitting jargon and sentence structure, and to stay away from shoptalk and compressions.

When writing a formal letter in English class 10, what are some of the most common errors to avoid?

When writing a formal letter in English class 10, avoid making the following mistakes: using informal language or slang, being too wordy or repetitive, not proofreading for errors in grammar and spelling, and not following the required format and style.

In English class 10, how do I use proper grammar and vocabulary in a formal letter?

In English class 10, it is important to use formal language and avoid slang, contractions, and informal expressions in a formal letter to use appropriate vocabulary and grammar. Make use of capitalization and punctuation correctly, and avoid using all caps or too many exclamation points.

In English 10 how do I format the letter?

Depending on the requirements of the assignment, a formal letter in English 10 may take the form of a standard letterhead with the address of the sender and the date, followed by the address of the recipient and a formal salutation. The letter’s body should be well-organized and written clearly, and the conclusion should be courteous and professional.