How To Write Subjects In Email For Sending Resume?
When you email your resume, the subject line is the first thing hiring managers see. It’s also one of the most important things to get right. When applying for a job and emailing your resume, the subject line is the first thing a hiring manager or recruiter will see. Therefore, it’s important to make a good impression and convey the purpose of your email.
A good subject line is direct, concise, and specific. It catches the recruiter’s attention and makes your email stand out among hundreds of other applicants. Here are some tips on how to write the subject line for sending your resume via email:
- Keep it concise and specific to the purpose of your email.
- Include your name and the reason for your email (i.e., sending your resume) in the subject line.
- Mention the position or job title you are applying for, if applicable.
- Use keywords relevant to the job or industry to catch the recipient’s attention.
- Avoid using generic subject lines such as “Resume attached” or “Job application.”
- Consider adding a professional touch to your subject line by mentioning the timeframe of your availability or the job location.
- Example: John Doe – Experienced Marketing Professional Seeking Opportunities in Toronto
Keep It Clear And Concise
Whether you’re applying for a job or following up after an interview, your subject line will make the difference between your email getting read and going straight to junk mail. Writing a professional, short, and clear subject will give you an edge over the competition.
The first thing a hiring manager sees in your email is the subject line. This is the quickest way to catch their eye and set them apart from the other applicants.
A good subject line will give your email a chance to get noticed by a recruiter, even when thousands of other emails are in their inbox. The right subject will also help you stay in the recruiter’s mind when evaluating resumes for positions.
The subject line should also include the position you’re applying for. Including the job title in your subject line will make it easy for the employer to know you’re submitting an application for their specific role and will increase your chances of receiving a response from them.
Highlight The Position You’re Applying For
When you’re applying for a job or emailing a friend, coworker, or employer, the subject line is the most important part of your message. It’s the first thing a person will see, and it can determine whether they open your email or delete it before reading it.
Email experts say the best email subject lines are short and specific. They communicate the point of your email without using words that aren’t relevant to the recipient, said Amanda Augustine, a career expert at TopResume.
She says that a good subject line will tell the reader what you want to accomplish and will make it easy for them to prioritize your email. She adds that the most compelling details should be at the beginning of the subject line, so they don’t get cut off by a smartphone or other device.
Remember that a typical inbox shows about 60 characters, while mobile devices show 25 to 30. That means your subject line must be short and clear, or it may not be seen at all, especially if you send it to a hiring manager.
Mention Your Name And/ Or Reference Number.
Your subject line is the first thing a recruiter or hiring manager will see when they receive your email. Therefore, it must be free of typographical or grammatical errors.
To make your subject line more appealing, it’smentioning your name and/or reference number is a good idea. This makes it easier for the recipient to categorize your email and respond quickly.
Moreover, mentioning your reference number allows the employer to contact the person directly. This can save them time and improve their chance of hiring you.
It’s also a good idea to list various references, as this can help a potential employer get a better feel for your professional background and abilities. This can include coworkers, teachers, former bosses, and even family members.
Avoid Using Generic Or Vague Language
Whether you’re preparing to submit a resume or just sending an email to an HR specialist, the subject line of your email is one of the most important aspects of writing a successful letter. It sets the tone for professionalism and is your first opportunity to get your message noticed.
Keep your subject line clear, specific, and easy to understand. Vague or ambiguous language can frustrate recipients and may lead to your email being overlooked or deleted.
It’sAvoid using all caps or excessive punctuation is also a good idea. However, this can come off as shouting or overly aggressive, triggering spam filters that flag your email as junk mail.
Aim for a subject line no longer than 50-60 characters, if possible. That’s short enough to read on a mobile device but long enough that hiring managers won’t miss anything critical when sorting and forwarding emails.
When writing a subject line for your job application email, it’s especially important to remember the specific needs of the person you’re trying to reach. For example, if you’re applying to be a Ph.D. student, it’s best to write “Interested in XYZ research area.” This is precise enough to grab the attention of a professor and give them an immediate impression that you’ve done your research and know what they are looking for.
Personalize The Subject Line To The Company Or Rec.
Email subject lines have become increasingly important, as they are often the only chance to make a great first impression on recipients. They’re also crucial for avoiding spam folders and ensuring emails reach the right people.
Using personalization in the subject line can significantly improve open rates. However, it’s best to use it sparingly and only when necessary.
Curiosity-inspiring subject lines effectively grab attention in the inbox, especially on mobile devices. They’re a reliable way to keep your subscribers coming back for more.
Question-based subject lines are also a good way to connect with your subscribers. They’re a great way to address your customers’ pain points and show you care about them.
It’sAdding some emojis or other visual elements in your subject lines is also a good idea, especially for informal emails. These can make your messages more fun and friendly, which can help boost your open rates.
Include Relevant Keywords Or Skills
Using relevant keywords in your email subject can help you attract the attention of your target audience and increase open rates. For example, you can include industry-related phrases relevant to your skills and experience.
The keyword phrase you choose should be based on what you want to accomplish in your email, said Amanda Augustine, a career expert at TopResume. For instance, if you’re applying for a job, use the term “job application” or “job candidate.”
Augustine said if you’re networking with a new contact, you can include their name in the subject line to clarify that it’s a personal email. It’s also a good idea to include the person’s title so they know they are receiving an email from someone they know.
As with other aspects of email marketing, it’s important to test your subject lines. Research shows that some keywords have more success than others. For example, sales and promotions are highly effective, while pronouns aren’t. Using time-sensitive words is also important to ensure your subscribers act quickly.
Use Proper Capitalization And Punctuation.
When sending out your resume, one of the most important things you can do is use proper capitalization and punctuation. These things make you seem more professional and appealing to a hiring manager.
The text of a resume can be so packed with information that seemingly insignificant mistakes can distort your meaning or cause a hiring manager to pause in confusion. Using proper punctuation will help ensure that your message is clear, concise, and accurate.
It’s a good idea to check your document twice before sending it out to ensure it includes the correct punctuation and capitalization. In addition, it may be a good idea to ask a friend or family member to proofread it.
Regarding capitalization, it’s a good idea to remember that each sentence’s first word should be capitalized. Using too much capital can confuse your reader, making it difficult to maintain consistency.
Double-Check For Spelling Errors Or Typos.
The subject line of an email is the first thing your recipient sees, so it’s important to ensure that it’s clear and enticing. It’s also a good idea to personalize the subject line by using the name of the person you’re sending it to.
According to research by Boomerang, stray typos in an email’s subject line affect its response rate. The company analyzed over 250,000 emails and found that senders with one or more errors in their subject lines received a lower response rate.
If you’re using a word processing program, a feature will likely check for spelling or grammar errors before you click “Send.” It’s often an option under your application’s “Review” tab.
It may not be available in every region, country, or language, but it’s still a good idea. This will allow you to check your work before you click “Send.” Then, if you don’t find any errors, you can save the document and resend it later.
Here Is A Comprehensive Six Steps Guide With Examples On How To Write A Subject Line For Sending Your Resume Via Email:
Be Clear and Concise
Your subject line should be clear and concise, summarizing the content of your email in a few words. Avoid using long and complicated subject lines, as they can be difficult to read and may get cut off in the recipient’s inbox. Instead, aim for a subject line of no more than six to eight words.
Example: “Resume for Sales Manager Position”
Use a professional tone
It’s important to keep your tone professional when writing the subject line of your email. This will show that you take the job application process seriously and respect the recipient’s time. Also, avoid using slang, abbreviations, or overly casual language.
Example: “Application for Marketing Coordinator – John Doe”
Include the Job Title
Including the job title in your subject line can help your email stand out and ensure that the recipient knows which position you’re applying for. This is especially important if you’re applying for multiple jobs at the same company or if you’re applying to a company that has multiple open positions.
Example: “Experienced Accountant – Application for Senior Accountant Position”
Mention a referral source
If you were referred to the job by someone, mentioning their name in the subject line can help your email get noticed and make a positive impression. This shows that you are connected to the company and may increase your chances of getting an interview.
Example: “Application for Sales Associate – Referred by Jane Smith”
Use action words
Using action words in your subject line can make it more engaging and attention-grabbing. In addition, these words should be relevant to the job you’re applying for and convey enthusiasm and excitement.
Example: “Motivated Graphic Designer – Application for Design Position”
Keep it relevant
Your subject line should be relevant to the content of your email and the position you’re applying for. Avoid using generic subject lines that could apply to any job or industry. This can make it more difficult for the recipient to understand the purpose of your email.
Example: “Application for Software Engineer Position – Sarah Smith”
In conclusion, writing a strong subject line for sending your resume via email is essential to making a good first impression and increasing your chances of getting an interview. By following the guidelines above, you can create a subject line that accurately reflects your email’s content, grabs the recipient’s attention, and increases your chances of getting noticed and considered for the position.
What should I include in the subject line of an email when sending my resume?
The subject line of your email should be clear and specific, indicating the purpose of the email. You should include your name, the position you’re applying for, and any relevant reference numbers or codes.
Can I use a generic subject line for all of my resume submission emails?
No, it is not recommended to use a generic subject line for all of your resume submission emails. Tailor each subject line to the specific job you’re applying for to make it clear that you’re serious and invested in the position.
Should I include my full name in the subject line of my resume submission email?
Yes, including your full name in the subject line of your resume submission email can help the recipient quickly identify your application and avoid confusion with other applicants.
Can I use all caps in the subject line of my resume submission email?
No, it’s not necessary to use all caps in the subject line of your resume submission email. It can come off as aggressive and unprofessional. Instead, use proper capitalization and punctuation.
Can I use keywords in the subject line of my resume submission email?
Yes, including relevant keywords in the subject line of your resume submission email can help it stand out in a crowded inbox and make it easier for the recipient to quickly identify your qualifications.
How long should the subject line of my resume submission email be?
The subject line of your resume submission email should be concise and to the point. Ideally, it should be no longer than 50 characters to ensure it is not truncated on mobile devices. However, it’s more important to ensure that the subject line accurately reflects the purpose of the email than to worry about its length.