How To Write A Cheque For Others?

How To Write A Cheque For Others?

How To Write A Cheque For Others?

The cheque is a financial instrument that permits users to make transactions safely. If the cheques aren’t properly written, they can be rejected at the institution’s discretion. In addition, any overwriting or default issue in the cheque may cause difficulties in processing the check.

To manage a cheque correctly, you should be acquainted with its components, the people involved, and how to draft it.

Who Are The Parties Involved In Cheque Transactions?

Three parties are involved in transactions involving cheques:

  • Drawer: 

The person who writes or issues the cheque

  • Drawee:

It is an institution that finances that connects payee and drawer

  • Payee: 

An individual or an institution that will receive the amount on the check

What Are The Parts Of A Cheque?

  • Information about the bank: 

The cheque bears an institution’s name as well as the address

  • IFSC: 

It’s an 11-digit unique code that is a mixture of numbers and letters

  • Information about the payee: 

The name of the payee should be correctly mentioned here.

  • Date box:

 Input the month, date, and year in this box.

  • Rupees: 

This is where the drawer has to record the amount in terms

  • Account Number:

 The account number needs to be recorded to make a payment

  • Signature: 

The drawer has to properly sign the cheque within the signature space that is designated for him/her. Today, most bank cheques are designed with the name of the drawer over which the signature is required.

  • The amount that is to be to be transferred: 

There are checks with the exact amount that can be drawn.

  • A number of the cheque:

 Each cheque is issued with an individual number for the cheque along with a MICR code

  • The amount:

 It is the container where the drawer must write down the amount to be transferred in numbers.

How To Write A Cheque?

A cheque is divided into two parts:

  1. Making the cheque
  2. Recording the payment

Part 1 – Write The Cheque

A cheque may be dishonored or rejected by a bank if it’s not properly written, so it is essential to include all the relevant details. To make a cheque, you must follow these easy steps:

  • Note the date on the top-right-hand corner of the cheque using the form that reads “DD/MM/YYYY.” You can also design an undated post-dated cheque if you want to.
  • After that, you need to keep track of the payee’s name. A payee could be an individual or a company. Check you have the correct name properly written.
  • Then, write the amount in words within the area designated for “Rupees. Write the amount on the left-hand side of the area, and make sure to include”only’ after you have written the entire amount. In this way, the check will not be tampered with. For example, if the sum is 4004, write the amount as “four thousand and four only.”
  • After you’ve written your words in the sum, you can write the exact amount in numerals inside the box on the right-hand side of the cheque. Inscribe the amount in the form “4004/-“
  • Make sure you sign the cheque. Use the signature you’ve used previously for other formalities at the bank. Incorrect signatures can lead to the cancellation of your cheque or could be proved insufficient.

Part 2 – Record The Payment

It is suggested that the details of the cheque you draw be noted to determine how much was paid to the person paying it and the number of cheques issued. In this way, you will not forget about the details of the cheques you’ve drawn. Therefore, when you enter the details of the cheque, be sure to keep these points in your mind:

  • Complete your book of cheque registers with all the information for each cheque.
  • Note the number on the cheque and the date the cheque was issued or written, and the amount.
  • A brief overview of the payee

If you don’t have an account book for cheques or a spreadsheet, use spreadsheets to track the data.

Things To Consider When Writing A Cheque

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Once you’ve learned the best way to make a cheque, there are some things to keep in mind while writing your cheque. Here are some:

  • Check to make sure there aren’t many spaces between words.
  • Always remember to use the phrase “only” after you’ve written the words you’ve written.
  • Don’t overwrite anything.
  • Do not sign away from the MICR band.
  • Enter the correct date according to the format indicated on the check.
  • Make sure you keep track of your cheques.
  • Don’t sign the check by signing only the cheque.
  • Always include the name of the payee along with the date, number, amount, and other information to prevent any fraud with the cheque.
  • Always put the phone number, connection number, and other information on the reverse of the check when you pay a bill.
  • Make sure you are consistent in your signature. Don’t sign with different signatures on the same cheques in the same sequence.
  • Make sure that all of your spelling is correct.
  • Double-check your check before you submit it to the bank.
  • If there’s an error in the cheque, note “void” and begin writing the new cheque.
  • Ensure you use a black or blue ballpoint pen that does not leak ink. Don’t use a bright pen to sign a cheque.


What is a cheque?

A cheque is a written order that instructs a bank to pay a specific amount of money from a bank account to the person or organization named on the cheque.

What information do I need to write a cheque for someone else?

To write a cheque for someone else, you will need their full name, the date, the amount to be paid, and the name of the payee’s bank and their account number.

How do I fill out the payee line?

On the payee line, write the full name of the person or organization that you want to pay. Make sure to spell the name correctly to avoid any issues with the cheque being processed.

What should I write in the amount box?

In the amount box, write the amount that you want to pay in numbers, followed by the word “dollars.” For example, if you are paying $100, write “100.00 dollars.”

Do I need to sign the cheque?

Yes, you must sign the cheque in the space provided. Make sure to sign your name as it appears on the account to ensure that the cheque is processed correctly.

Can I write a cheque without a chequebook?

No, you cannot write a cheque without a chequebook. You will need to have a cheque book from your bank in order to write a cheque. If you do not have a chequebook, you may be able to request one from your bank.