How To Write Address On Envelope For Ordinary Post In India?

How To Write Address On Envelope For Ordinary Post In India?

How To Write Address On Envelope For Ordinary Post In India?

Suppose you mail your letter or parcel via normal postage in India. In that case, It is essential to be aware of how to address your envelope appropriately. Incorrectly addressed envelopes can result in delays in delivery or even the mail being returned undeliverable. This article will take you through the process of creating an address on an envelope that is used for regular postage in India.

Step 1: Write The Sender’s Address

It is the first thing to put the sender’s address in the upper left-hand corner. The address for the sender must include the following details:

  • Your full name
  • The number of your apartment or house and the street name
  • Your town or city name
  • Your district name
  • Your state’s name
  • Your pin code

Complete Address

Check that your address is correct and complete without any mistakes or typos. The pin or postal code is vital as it assists the postal service in sorting and delivering your mail precisely.

Step 2: Write the Recipient’s Address

Next, you must put the recipient’s address in the middle of the envelope. The address of the recipient must include the following details:

  • The full name of the recipient
  • The number of the apartment or house and the street name
  • The town or city name
  • The name of the district (if appropriate)
  • The state’s name
  • The pin code

Check that the address for the recipient is complete and correct and free of mistakes or typos. If you’re mailing mail to a rural area, include the closest post office or landmark to ensure your mail is delivered to its intended destination.

Step 3: Add Postage StampsAnne Nygard RaUUoAnVgcA Unsplash

Following that, you need to apply postage stamps on the top right-hand area of the envelope. How much postage is required will depend on the mail you send and the address. Postage stamps can be purchased at any post office or on the internet.

Step 4: Seal The Envelope

After you’ve written the address of the sender and the recipient and added postage stamps, seal the envelope with adhesive or tape. Be sure the envelope is sealed securely to stop your contents from falling or becoming damaged.

Step 5: Drop Off At Post Office

The last option is to deliver the envelope directly to your local post office. You may also give your envelope in person to a postal worker or postwoman for delivery.

Writing an address in an envelope to send regular postage in India is easy. By following these steps, you can ensure your mail gets to the recipient you intended to send it to without delays or problems. Be sure to double-check your addresses and the address before you send your mail to avoid errors.

What Address Should Be Written On Envelopes?

When mailing an envelope, there are a few steps to guarantee the mail is correctly delivered. These are the basic guidelines to adhere to:

  1. The recipient’s name should be written on the front of the envelope in the middle. It should be the name of the person or organization you’re writing the letter to.
  2. In the third line, add your street address or P.O. Box number. If the recipient is at a street address, provide the street address and the house name. If they own an address with a P.O. Box, write “P.O. Box” followed by the box number.
  3. In the 3rd line, type the state, city, and zip code. The city and state must be complete, along with the zip code. It must be written in the format “XXXXX-XXXX” (i.e., five numbers, a hyphen, and four additional numbers).

Do You Have To Include The Address Of The Sender On The Envelope?

Although it’s not legally required to put the sender’s address on the envelope, it’s an excellent idea to include the sender’s name on an envelope. Here are a few of the reasons for this:

  1. In the event of delivery issues: If the mail can’t get to its intended recipient for some reason, having the address and the sender’s name on the envelope allows the postal carrier to deliver the mail to the sender. This is especially crucial in cases where the letter’s content is urgent or requires a lot of time to process.
  2. Personal touch: The inclusion of the name of the sender will add a personal touch to the letter. It informs the recipient where the letter came from and may help create a relationship between the person who wrote it and that recipient.
  3. Professional correspondence: When it comes to professional or business correspondence, including the sender’s name and address, will help create credibility and professionalism. It also makes it easy for recipients to reply to the letter if required.

How Do You Put The Formal Name Of An Envelope?Tiffany Tertipes SY5 F EviXs Unsplash

Suppose you are writing a formal signature to an envelope. In that case, you must decide that you follow the proper manner of writing to make sure that your recipient gets the mail in a respectful as well as appropriate way. Here are the guidelines to adhere to:


Begin by using the recipient’s complete name. Then, include their title, like “Mr.,” “Mrs.,” “Miss,” or “Ms.” followed by their first and last names. If the recipient holds an official title like “Doctor” or “Professor,” include that.


Then, you should include the address of the person’s street or P.O. box number. Utilize abbreviations “St.” for street, “Ave.” for the avenue, “Blvd.” for boulevard, etc.


Include the state, city, and ZIP code in the next line. Be sure to include the state abbreviation in two letters, and then use the 9-digit ZIP code if you own it.

Return Address

Also, put your personal Return address on the top left of the envelope.

Here’s an example of an address that is properly formatted would appear like:

Mr. John Smith

1234 Main Street

Anytown, NY 12345

Your Name

5678 Your Street

Yourtown, CA 56789

Note: Double-check spelling and formatting before sending the envelope to ensure it reaches its intended recipient.


In India, what is the proper order to write the address on an envelope for regular mail?

On an envelope, the address should be written in the following order: The recipient’s name, building/house number, street name, locality, city/district name, state abbreviation, and PIN code are all required.

Is it necessary to write the phone number of the recipient on the envelope?

No, the recipient’s phone number does not need to be written on the envelope. However, it may be useful for the postal service if there are any delivery issues.

Should I use abbreviations for the state’s name?

Yes, the standard two-letter postal abbreviation for the state name, which can be found on the official India Post website, is recommended.

Should I write the address in capital letters?

Yes, capital letters are recommended when writing the address on the envelope. This allows the postal service to read and process the address more easily.

Can I use the recipient’s nickname or a shortened version of their name?

To avoid confusion or misdelivery, use the recipient’s full name on the envelope. If the recipient is known by a nickname or shortened version of their name, include it in parentheses after their full name.

Should I include the country’s name in the address?

No, if you are sending the envelope within India, you do not need to include the name of the country in the address. If you are sending it internationally, you must include the country’s name in the address.