How To Write An Email To Submit An Assignment Sample?
The submission of assignments via email is a typical routine in many universities. However, it is difficult for students, particularly those unfamiliar with online learning. In the article below, we’ll review the steps you must follow when creating an email to send an assignment.
Step 1: Use a Professional Email Address
If you submit your assignment via email, ensure that you have an email address that is professional. Do not use personal email addresses that do not reflect your identity or are inappropriate. An official email address should include your name or initials with the name of your company, followed by the address name of the email service provider you use.
Step 2: Address the Instructor Appropriately
Suppose you are writing an email for the submission of an assignment. In that case, you must appropriately address the instructor. Utilize their formal and last names as “Dear Professor Smith” or “Dear Dr. Johnson.” The latter is a sign of respect and professionalism, increasing the chances of receiving a satisfactory score.
Step 3: Provide a Clear and Concise Subject Line
A concise and clear subject line is crucial when you send assignments via email. It allows the instructor to determine the reason for your email swiftly. Therefore, choose a subject line that conveys the contents you are sending, like “Submission of Assignment for Course XYZ.”
Step 4: Introduce Yourself and the Purpose of Your Email
In the first section of the email, Introduce yourself and describe the reason for your email. Keep it brief and concise. For example, you could begin with a statement such as “My name is Jane Doe, and I am writing to submit my assignment for course XYZ.”
Step 5: Attach Your Assignment
Include your task in your email, and ensure you’ve created it in the appropriate format, such as PDF or Microsoft Word. Next, choose a file name that incorporates your name and the assignment’s name. For example, “Jane Doe – Assignment XYZ.docx.”
Step 6: Express Your Gratitude and Close Politely
You should appreciate the instructor’s attention and time in the final paragraph. Use a professional tone and close the email with a friendly phrase, like “Thank you for your attention to this matter.”
What is an assignment to submit?
A task to be completed is a project or project assigned for students’ completion by instructors or their teachers. The project is to be accomplished and handed in before a time frame. Assignments can be of various types, like essays and research papers, presentation group projects, or individual assignments. These are usually based on lecture notes and readings or other materials from the course.
Importance of Submitting Assignments
Assignments are an integral component of learning. They assist students in understanding the subject more clearly, reinforce the concepts they learned during the class, and build analytical and critical thinking abilities. As students finish their assignments, they must study and comprehend the subject thoroughly, which aids in remembering the facts better. Assignments also allow students to develop techniques like writing analysis, presentation, and presentation, which are essential for their academic and professional life.
Ensuring assignments are submitted on time is essential as it allows students to avoid penalties, such as losing marks, receiving lower grades, or even dropping the class. Late submissions can also impact the student’s ability to manage their time which is crucial to their success in professional and academic life. The timely submission of assignments indicates to instructors and students that they are dedicated to their academics and are taking academic responsibility seriously.
How Assignments Affect Academic Performance
Assignments are a significant factor in the academic performance of a student. They are integral to the grading process, and the marks earned from assignments affect your overall grades. So, submitting top-quality work will significantly enhance the performance of students in academics. On the other hand, low-quality assignments could adversely affect students’ academic performance.
How To Find A Professor’s Email
The first step in sending an email to your professor is to find the email address of their professor. How can you locate the email address if you don’t have it?
The first step is to look for your professor’s email address on the school’s website if your school uses an LMS and the contact information for your professor on the summary page for the course.
For schools with basic websites, you can find your professor’s email address on appropriate faculty pages. The official title of each professor and name, as well as their picture and email address, is accessible on these pages.
Another method of finding your professor’s email address is to look through the syllabus for your course. Most universities include each course’s professor’s contact information in the syllabus. This allows students to locate their professor’s email addresses and reach them if needed.
Ask Other Students
Suppose none of the above methods don’t yield the desired outcomes. In that case, you could connect with other students on your own or via school forums or other dedicated pages for students. An example is asking for help from your student WhatsApp and Telegram groups.
Most likely, you’ll receive an email from another student, or at minimum, and you’ll get a suggestion from a student regarding the place they might have seen the professor’s email address.
Tips For Writing To Professors
Writing “please find my assignment attached” might not be sufficient, particularly in situations where you’ve missed submission deadlines. So let’s look at the things to remember when writing to professors.
Use School Email
Avoid contacting your professor via the email you use for personal communication. Email addresses from schools are given to us to serve a specific purpose. If you are planning to send your assignment to your teacher, utilizing your school’s email address is recommended.
This ensures that your email gets to the teacher since your email is likely to end up in a junk mail folder. In addition, the schools’ email addresses are whitelisted on the same network. This makes it possible for any user of the school’s email address to receive email messages from the school network.
The last thing you would want is to craft a perfect letter to your instructor only to discover they didn’t receive it. But, of course, the professor isn’t to blame for this, especially if the deadline has passed.
Clear Subject Line
The subject must be clearly stated to communicate the purpose that you want to convey in the message instructor. Examples of this include:
Apologize to those who submitted late
Inquiring about an extension to the date
Make sure you use the appropriate name of your instructor when you address them. For example, it could seem like an error to address a professor with the title Dr. However, academics can be very particular about their titles.
Don’t refer to professors as doctors since the title can mean a lot to them. Instead, be aware of their role, and make sure you know your official names. Ensure you use their official names (Dr. or Professor) when speaking to them to avoid creating a negative impression.
Professors can teach more than one class and may interact with students from multiple classes daily. Therefore, just sending the email with your name in it isn’t enough for them to recognize you and what class you are in.
Do not ask them to look through their student list to determine the classes you could be in. They’re likely to disregard your message and focus on more pressing issues.
Make it simple that they recognize your name by giving it in full, as well as the class you’re in that they instruct.
You should avoid using informal language in formal email correspondence despite your relationship with the professor. Do not use abbreviations, emoticons, or slang when emailing. Avoid sending personal information irrelevant to the discussion or the subject.
The function of an instructor is to teach their students. They expect students with this level of education to possess good grammatical proficiency. An email that is difficult to read could result in the teacher not even reading your email.
If you’re not confident with your writing, ask an outsider to review your email before the submission. In addition, you can use tools such as Grammarly to identify mistakes you’ve made in writing. Remember that these tools don’t have all the features. It is recommended to review your work to find any mistakes.
Try to express your needs in just a few words. The professors have a lot on their plates and will not be able to sit and read long emails. Do not fill phrases with words that require a dictionary to understand the meaning of a sentence.
A polite email will go a long way to earning points for you. Ensure that your email’s tone is professional and respect for the recipient is communicated. No matter what negative impressions you may have of your professor, it is important to demonstrate respect to them when you communicate with them.
It is time to express gratitude to the teacher in appreciation for their time and effort read after your email. Just thank them for your time and sign off your email by saying “Sincerely” or “Best regards,” followed by your complete name.
Professors have plenty of work to complete, and responding to emails could be a blip in their minds. Be careful not to bombard your professors every couple of hours with reminders, as it could cause them to be annoyed. If they don’t respond, just keep in touch after you have attended your class.
What should I include in the subject line of the email?
The subject line of the email should clearly state the purpose of the email. You can include the course code, assignment title, and your name. For example, “ENG101 Assignment Submission – Jane Doe”.
How should I address the recipient of the email?
If your professor has a specific title or prefers a certain form of address, use that in the greeting. Otherwise, use “Dear Professor” or “Dear [their name]”. Be sure to use a professional tone throughout the email.
What should I include in the body of the email?
Start by greeting the recipient and stating the purpose of the email. Then, briefly summarize the assignment you are submitting and any relevant details, such as the due date and the format required (e.g. PDF, Word document). You may also want to thank the recipient for their time and consideration.
Should I attach the assignment to the email or include it in the body of the email?
Unless specified otherwise, it is best to attach the assignment as a separate file. Make sure the file is named appropriately (e.g. “ENG101 Essay.docx”) and that it is in the required format.
What if I need to submit multiple assignments or files?
If you need to submit multiple assignments or files, make sure to clearly label each one and indicate how many attachments there are in total. You can also consider zipping all the files together and attaching the zip file.
Is there anything else I should include in the email?
If you have any questions or concerns about the assignment, you can include them in the email. You can also reiterate your availability for any follow-up discussions or revisions. Make sure to proofread the email before sending to avoid any errors or typos.