What Is The Meaning Of Via Email?

What Is The Meaning Of Via Email?

What Is The Meaning Of Via Email?

Have you ever had the experience of referring to a document, website, or piece of information for someone who was asking for it? You may have even asked if they wanted a copy “via email” during that time. If this phrase leaves you scratching your head regarding its meaning and pronunciation, we’re here to help in today’s post via email.

Have you ever been asked for an email address, or the number of an employee, only to discover that the person asking wants to communicate with you via email? This can be frustrating when one already has a valid phone number or email address and is speaking out of turn by attempting to bypass specific channels.

Many people are unaware that “via” is short for “By way of,” but this doesn’t make it any more professional when one asks for information in this way. And so we believe it’s important to let people know what this word is and how best to use it during a conversation where making unnecessary requests is concerned. 

No one will ever be confused about “via email” again once we explain what this phrase means, who says it, and how to pronounce “via.”

What is the meaning of via email?

If someone wants you to send them something “via email,” they don’t necessarily want you to send it straight to their inbox. Instead, they’ll probably opt for giving you a mailing address so they can get it themselves on time and in their own space. 

Therefore, if somebody says “via email,” this means that the item in question can travel “through the medium of electronic mail” and eventually be received through someone’s inbox.

When Might We Use “Via Email”

The most common place where people ask for things via email is at work. You’re likely to receive an email about work-related issues in an office and working with colleagues, but it can also happen in other situations. 

If you want to discuss something informally with a friend who works at the same company as you, there are some ways to do this without email, such as talking in the hallway or using instant messaging. These days, thanks to social media, it’s more common for people to talk socially with their friends via Facebook or Instagram than by email.

What Might You Send Via Email

Emails can also come with attachments, and most messages sent through email have some written document. For example, you may be asked to let someone know you will send a pre-written email without any attachments. 

For instance, you might request that your colleague or coworker send notes via text message so that they may avoid sending unnecessary documents via email. Or in addition, when writing professional emails at work, many of us tend to attach files such as spreadsheets, videos, or other kinds of media to our messages as it’s convenient if multiple people need access to the same information at the same time. 

Furthermore, suppose you’re working in a related field such as media and entertainment. In that case, you should be aware that you could be asked to send pictures via email, often referred to by professionals as tagging photos on social networks.

5 Tips for Email Communication

Start with a polite welcome

It’s essential to start your email with a greeting – for example, “Hello, Lillian.” If you have an established relationship with the individual, it is good etiquette to refer to them by name (e.g., “Dear Mrs. Price”). If the line is informal, begin with an appropriate response like “Hello Kelly,” and if you are unclear about the receiver’s name, use “Whoever it is” or “Dear sir/Madam.”

Excuse the recipient

When responding to customers, a letter of thanks should be your first line. For example, if you contact your company about submitting a request, saying “Thank you for contacting ABC Company” will help the recipient feel comforted and valued. If someone has responded to one of your emails, writing “Thank you for your quick reply. We greatly appreciate any feedback or input as we strive to provide the best experience possible” will show them how much their response means and could potentially win them over because they might think that they’ve made a difference in providing exceptional service.

Indicate your goal

It isn’t easy to express appreciation in follow-up emails, although the purpose of the email is often considered a business matter. To keep the focus on getting things done instead of wasting time on niceties, introduce yourself and your intent from the beginning, making your goal clear by stating you are writing to inquire about something or to clarify expectations. Use short sentences and precise word choices so readers can quickly scan your message for essential points.

Place last comment

Thank you for those final few minutes you spent reading our newsletter. There’s no way for us to express how much we appreciate your patience, so instead of saying thank you again- imagine giving us a big, friendly hug! Now that we’re close friends, call me if you have any questions or concerns about anything, and I’ll be happy to help!

Complete with conclusion

The final step for the closing of an email is to include your name. All professional endings are “Best wishes,” “Sincerely,” and “Thank you.” If you don’t know who will be reading it, avoid closings such as “Best wishes” or ‘Cheers.’ Before sending off your email, take a last look over it and change any spelling mistakes to ensure that your email is flawless!


And now you know when someone asks you to send something “via email,” they mean for you to choose the option via email. This is the most common time you would use the phrase “via email,” as it relates directly to work since so many important business transactions take place in this way. While preparing this example using information related to work, keep in mind that when you’re talking with a company via email, even if it doesn’t have anything to do with work.

“Via email” is an abbreviated word to indicate that a task was requested through email. This type of request could be for information or a document and sometimes things like photos or videos. The phrase “via email” has always been an accepted way of making such requests. “Via” is Latin for “by the way,” so it holds that the message was sent via email. We often ask why we say “via email” instead of just saying “by email.” We chose to write it this way because, as a general rule, companies have different short forms they use instead of writing out every word in complete form. In English, it’s pronounced “higher” and not “vee-ya.”